By submitting an abstract to the EWRI Congress 2025, you acknowledge that you understand that:

• You are available to present in person (no virtual) at any time that the conference staff assigns your presentation (Monday, May 19 – Wednesday, May 21, 2025). This conference will take place in person in Anchorage, Alaska. 
• There will be no option to register as a daily participant at this year's event, so please plan on attending the full conference.
• As a speaker, it is mandatory that you register and pay for the conference by Wednesday, January 22, 2025.
  • Please note: Should an author submit their final paper but fail to register by the deadline, the unregistered paper will be removed from the conference program and proceedings.
• Authors wishing to publish a final paper in the conference proceedings will need to submit the paper by Wednesday, December 11, 2024. Paper submission is not mandatory.
• You will be required to pay a one-time, non-refundable, abstract submission fee of $50.00. This one-time fee will allow you to submit 2 abstracts.
  • Please note: Students with active ASCE memberships, will NOT be required to pay the submission fee. Students may email ASCE Customer Service to request the abstract payment waiver code and/or to set up your free ASCE membership. Please do not wait until the deadline to contact ASCE Customer Service. 
  • Students with active ASCE memberships who fail to use the abstract fee waiver code, will not be considered for a refund until the student has registered and attended the conference to present their work.
• ASCE will not pay for your travel or other expenses.
• You have obtained permission and funding from your agency/company to make this presentation, including registration and affiliated travel (if applicable).
• You have applied for your international travel paperwork in advance to obtain international travel permissions (if applicable).  
  • Please note: Visa appointments can take up to 8 months, so please do not wait to start this process. An international letter of invitation will not be sent until you have registered and paid for the conference. Visit the for international travel page for more information.
• All co-authors must also create a Cadmium profile (in the speaker management software). Without a profile, they cannot be linked to the abstract that you are submitting.
• We are not hosting a poster hall. All abstract submissions will be considered for oral presentation only.

Topical Sessions and Tracks Requested for the 2025 EWRI Congress

When submitting your abstract, you will be asked what track/category your abstract topic most closely fits. Below is a list of sessions that we intend to develop by grouping similar topical abstracts. Please view this list prior to submitting your abstract, so you can properly determine which track you would like your abstract to be considered for.

This list also contains a brief description of the focus of the session, and what abstracts may be appropriate content to be submitted for inclusion of the session.

Detailed Sessions List 

Submitting your Abstract

When you are ready to submit your abstract, here's what you will need:

• Please make sure that you browse the topical session descriptions in the section above before continuing with the abstract submission process.
• When you select the Submit Abstract Now button below, the site will redirect you to the speaker management website (hosted by Cadmium).
• You will be required to pay a one-time, non-refundable, abstract submission fee of $50.00. This one-time fee will allow you to submit 2 abstracts.
  • Please note: Students that have an active ASCE membership, will NOT be required to pay the submission fee. Students may email ASCE Customer Service to request the abstract payment waiver code and/or to set up your free ASCE membership. Please do not wait until the deadline to contact ASCE Customer Service. Customer service representatives are available to answer your questions Monday – Friday from  9:00 am to 6:00 pm ET.  
  • Students with active ASCE memberships who fail to use the abstract fee waiver code, will not be considered for a refund until the student has registered and attended the conference to present their work.
• Once your payment has been completed, you may submit up to two abstracts for presentation consideration. 

Submit Abstract Now

Abstract Guidelines

Abstracts due: Wednesday, September 18, 2024, 11:59 pm EDT

Abstracts must be:

• The abstract must be written in the best possible technical and grammatical English.
• The abstract should consist of one paragraph of about 250 words.
• Abstracts cannot include lists, tables, figures, display equations, footnotes, or references.
• The abstract should present a concise statement of the scope, principal findings, and conclusions of the author's work.
• Your own scientific, technical or project work but not a literature review.
• No more than 2 submissions per person (as the presenter).

Only people who have significantly contributed to the research, project, or manuscript preparation should be listed as co-authors. Co-authors are eligible to register for the conference at the conference speaker-reduced registration rate and are also bound to the speaker cancellation policy. Co-authors should be able to present the abstract content if the primary author is unable to.

Abstracts must NOT be:

• Autobiographical.
• Commercial or promotional.

ASCE requires that conference proceedings papers be original, unpublished work. ASCE does not publish abstract-only submissions or slide presentations in conference proceedings. ASCE/EWRI membership is encouraged, but not required for submission.

Final Paper Guidelines

Final Paper Deadline: Wednesday, December 11, 2024, 11:59 pm EDT

• All final papers must be written and submitted in Microsoft Word.
• Final paper length is limited to 15 pages including the abstract, text, photos, and graphics.
• Final papers must be at least 5 pages in length (excluding references) for inclusion in the published proceedings.
• Authors whose abstracts and/or final papers are selected for inclusion in the technical program will be required to register for the EWRI Congress at the appropriate fee, attend the conference, and make their presentations in person.
• Final paper submission is optional.
• Once you submit your abstract, you may begin writing your final paper. Please do not wait to start writing your paper.  
• Each paper must be accompanied by an ASCE Authorship Originality and Copyright Transfer Agreement (PDF) signed by one author on behalf of all the authors. This was completed when your abstract was submitted in Cadmium (the speaker management system).

Formatting Instructions

Please download the formatting instructions paper sample (PDF).

• A proceedings paper consists of a title; an author byline and affiliation(s); an abstract; the text with optional tables, figures, and mathematics; a conclusion; and references. Acknowledgments, appendixes, and notations are optional.
• Use 12-point type for text, captions, and author contact information. For type within figures or tables, the 12-point size is preferred. ASCE Publications recommends selecting a serif text font such as Times Roman. Italics, bold, and bold italics may be used; using only one “family” of typefaces yields the cleanest results.
• Do not put any information in the header. The only acceptable content in the footer is a single page number.
• All text must be single-spaced. Page design should be consistent throughout the paper. Margins should be 1 inch (25.4 mm) on all sides, and all elements (text, figures, tables, captions) must fit within those margins.
• All graphics (photos, line art, graphs, charts, tables, etc.) must be included electronically (embedded) within the document and fit within the margin settings.
• Illustrations should be single-numbered consecutively as they are presented (Figure 1, Figure 2, etc., and Table 1, Table 2, etc.). Each figure should be mentioned in the text or “called out.” Do not use field codes or any other internal links—they may cause error messages in the text.
• Figures may be placed in the text or in a “gallery” at the end of the paper. More than one figure may appear on a page. Do not wrap text around the figure, even to save space. Portrait orientation is preferred; landscape-orientated figures and tables may be altered to fit.
• A descriptive caption, including figure number, should be placed directly below the illustration (see Figure 1). A descriptive legend, including table number, should be placed immediately above the table.
• The paper must be written in the best possible technical and grammatical English.
• All mathematics must be embedded in the text. Equations need to be numbered only if they are referred to more than once. If numbering is necessary, equations should be single-numbered consecutively as they are presented (Eq. 1, Eq. 2, etc.). More information on mathematics style is available online.
• ASCE encourages the use of SI units. For more information about SI units, visit the Web sites of the U.S. Metric Association (USMA), Inc. or the National Institute of Standards and Technology (NIST) or consult the book Metric Units in Engineering: Going SI.

Important Deadlines

• Abstracts Due: Wednesday, September 18, 2024, 11:59 pm EDT
• Speaker Notifications Sent: late October 2024
• Final Paper Deadline: Wednesday, December 11, 2024, 11:59 pm EDT
• Speaker/Author Registration Deadline: Wednesday, January 22, 2025, 11:59 pm EDT
• Proceedings Available for Download: Monday, May 19, 2025 

Should an author submit their final paper but fail to register by the deadline, the unregistered paper will be removed from the conference program and proceedings.

If you intend to submit only an abstract for presentation at the conference, you are still required to register and pay by this date.

Cancellations & Refund Requests

Authors and Co-Authors

Author conference registrations (including co-authors) that are canceled between Wednesday, January 22, 2025 - Friday, February 28, 2025 are subject to a $100.00 cancellation fee. If the author (including co-authors) has submitted a final written paper, an additional $250.00 cancellation fee is applicable per paper.

Author conference registration fees (including co-authors) are completely non-refundable after Friday, February 28, 2025, due to the necessary advance production of the proceedings and the program.

Authors (including co-authors) may submit a request for refund consideration if:

• There is an illness or emergency that prevents you from traveling.  In this instance, the refund request is made in writing and accompanied by a doctor's note and/or similar official documentation stating the emergency and the person's name. The subsequent refund request will be discussed post-conference by EWRI management, and if the refund is approved, it will be made minus a $100.00 processing fee and an additional $250.00 per paper submitted.

• If the participant has been denied a travel visa, please submit the official documentation received with the denial of your visa application.  The subsequent refund request will be discussed post-conference by EWRI management, and if the refund is approved, it will be made minus a $100.00 processing fee and an additional $250.00 per paper submitted.
  • If your visa appointment has been delayed and you have written proof that you requested an appointment prior to January 1, 2025, please send your documentation for refund consideration. The subsequent refund request will be discussed post-conference by EWRI management, and if the refund is approved, it will be made minus a $100.00 processing fee and an additional $250.00 per paper submitted.

To submit a cancellation and/or refund request, please contact ASCE Customer Service at [email protected].

Attendees and Moderators

Attendee refund requests (does not apply to authors or co-authors) received after the cancellation date of Wednesday, April 16, 2025, will be reviewed on a case-by-case basis and are reviewed 30 days post-conference.

Refund requests may only be made for illness or emergency, and should be accompanied by a doctor's note and/or similar official documentation stating the emergency and person's name. The subsequent refund will be discussed post-conference by EWRI management, and if the refund is approved, it will be made minus a $100.00 processing fee.  

To submit a cancellation and/or refund request, please contact ASCE Customer Service at [email protected].